Small Business Accounting & Bookkeeping Services

Monthly bookkeeping, reconciliations, financial statements, and QuickBooks support from a CPA who also understands your tax picture.

A desk with dual monitors, a mug, and a stack of tabbed folders mid-reconciliation

Monthly Bookkeeping, Reconciliations & Statements

Our CPAs take the process end to end: daily transactions recorded correctly, accounts reconciled monthly, financial statements delivered on a set schedule.

Start-ups need a first chart of accounts. Growing companies have outgrown spreadsheets. Mature businesses want sharper reporting. We size the engagement to match. Because we also handle tax preparation and payroll, your books stay tax-ready all year.

What You Receive Each Month

Bank and credit card accounts reconciled to the statements
Transactions categorized in the chart of accounts your tax return uses
Profit and loss statement, balance sheet, cash flow statement for the month
A CPA's read of the numbers, with anything unusual flagged before it reaches the return

When the business needs forecasting, budgets, or KPI reporting on top of the monthly close, that is virtual CFO work, run by the same CPA.

Our Business Accounting Services Include:

Bookkeeping services
Monthly reports and statements
Financial statements: profit & loss, balance sheet, cash flow
Multi-year tax projections
Trial balance
General ledger reports
Bank reconciliation
Payroll reconciliation
QuickBooks Online & QuickBooks Accountant setup and cleanup

QuickBooks Setup and Cleanup

We set up QuickBooks Online from day one, or clean up a file that has drifted, so your reports mean what they say. The work happens directly in your file.

California Sales Tax Returns with the CDTFA

If your business sells or leases goods that are taxable at retail in California, you need a seller's permit from the California Department of Tax and Fee Administration before you start selling. The requirement covers sole proprietors, partnerships, LLCs, and corporations alike, wholesalers as well as retailers. There is no fee for the permit, though the CDTFA can ask for a security deposit.

Once you hold a permit, the CDTFA assigns a filing frequency, monthly, quarterly, quarterly with prepayments, or yearly, based on your reported or expected taxable sales. Quarterly returns are due April 30, July 31, October 31, and January 31. Monthly filers report by the last day of the following month. A return is due on every due date even when there were no sales to report, and the CDTFA can audit a permit holder, generally reaching back three years, so the sales records behind each return have to be kept. Late returns bring penalties plus interest, so the filing calendar sits in the same monthly close as the bank reconciliations.

We register the permit, set the books up so taxable sales are tracked apart from nontaxable ones, then prepare the returns from those numbers. Sellers shipping into other states should also read our e-commerce page on nexus.

Bookkeeping & Sales Tax Questions

Do I need a California seller's permit?

You do if you are engaged in business in California and intend to sell or lease tangible goods that would ordinarily be taxed at retail. The rule applies to individuals, partnerships, LLCs, and corporations, including wholesalers. The permit itself is free, although the CDTFA may require a security deposit.

How often are California sales tax returns due?

The CDTFA sets your schedule when you register, based on your expected taxable sales, and can change it later as your volume changes. Quarterly filers submit returns due April 30, July 31, October 31, and January 31. Monthly filers report by the last day of the following month, some larger accounts make prepayments within each quarter, and yearly filers report by January 31.

Is a seller's permit the same as a business license?

No. The seller's permit comes from the CDTFA and covers sales tax. A business license or registration certificate comes from your city, in Glendale's case the Business Registration Certificate, and the two are separate requirements.

How is a CPA's bookkeeping different from a bookkeeper's?

A bookkeeper records transactions. Our CPAs record them too, then reconcile the accounts monthly, read the statements, and tie the books to the tax return. Because the same firm prepares the return, the books are kept in the categories the return needs all year.